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Reservations

Posted on: April 28th, 2014 by Vicki No Comments

Interested in Anderson Lodge for your wedding?

1.  Contact Anderson Lodge

We encourage you to call the home office (360 247 6660) or email us your questions.  At that time you can request a tour.  An appointment is necessary as we reserve privacy for the guests.  We can arrange a time that is convenient for you and make sure the lodges are vacant for your tour.

2.  Tour Anderson Lodge

We would love to meet you and show you around our wonderful facility.  Appointments are necessary so we can meet when we have no bookings.  Tours appointments are available mid-week and on weekends.  Just give us a call or email us.

3.  Choose either the Main Lodge or the Hilltop House

When you tour, we will have a packet ready for you.  And, we will have a calendar available so you can see what dates are available.  The choice is yours!

4.  Confirm and book dates by calling 360 247 6660

If you are interested in having your wedding at Anderson Lodge, you can call us or email us and request a date.

5. Download a Rental Agreement

If you wish, we can either mail or email this rental agreement to you.
Don’t forget, you can download our FLOOR PLANS  which are helpful in room assignments for guests.

6.  Send Rental Agreement and Initial Deposit

Once you have contacted us to confirm a date, you must send in the agreement & the initial deposit. You may scan, email, mail or fax the agreement. (fax: 360 247 6661)

  • You have 7 days to send the agreement and deposit
  • Deposit amount varies with package chosen
  • See package prices for deposit amounts
  • All reservation deposits are non-refundable, no exceptions
  • Any payments made toward your wedding package are non-refundable.
  • We will block in your date/s once you have sent in the agreement and deposit
  • You may pay with a check, Visa or MasterCard

Note:   After you have rented for your event, you are welcome to give us a call and come up to do your measuring, planning and take photos.  Just give us a call to arrange your visit.

7. Send Confirmation Deposit
  • The confirmation deposit due date will be given once you have sent in the Rental Agreement
  • Deposit amount is the same dollar amount as your initial deposit
  • All reservation deposits are non-refundable, no exceptions.
  • Any payments made toward your wedding package are non-refundable.
  • You may pay with a check, Visa or MasterCard
  • Once you have paid the confirmation deposit your booking is complete.
8.  Event/Liability Insurance

EVENT/LIABILITY INSURANCE

  • This would be  a good time to research and obtain the Liability Insurance for your event.
  • Usually clients obtain Liability Insurance from WedSure and WedSafe. With WedSure and WedSafe it’s one easy step and you have excellent coverage for your entire stay. WedSure states: “For as little as $95 your rehearsal, rehearsal dinner, wedding and reception can be covered under one Wedding Insurance policy.” Great coverage and minimal price.
  • Policies must cover your entire stay.  Include the rehearsal dinner, rehearsal, wedding and reception if you are a 2-night rental, and Wedding and reception if you are a 1-night rental
  • You must have $1.000.000 liability coverage for property damage and bodily injury that could take place during your event.
  • The policy must include Host Liquor Liability coverage if any alcohol is being served any time during your stay
  • List Anderson Lodge as additional insured with your venue address listed.
  • Be sure to send us the Proof of Insurance once you purchase it.

WE DO NOT ACCEPT HOME OWNER’S POLICIES.
WE  ACCEPT EVENT SPECIFIC POLICIES ONLY

9.  Final Payment
  • You must provide us with an accurate count of all bedding needed or any other services that you have requested 30 days prior to your event.  Anderson Lodge will provide you with a written estimate of the final bill for your event.
  • Your final payment and damage/service deposit is due 14 days prior to the date of arrival to Anderson Lodge.
  • Your proof of Event Liability Insurance is due with your final payment, 14 days prior to your arrival.  Any payments made within 14 days prior to arrival, must be paid with a certified cashier’s check.
  • You may not check-in on your arrival date until your final payment and damage deposit has been made and your proof of insurance has been submitted.
10.  Check In/Check out

          CHECK IN

  • ONE NIGHT RENTAL- Standard Check in: 2:00 PM
    *If schedule allows, Early entry MAY be granted at 12:00 PM (NO COST)
    *If schedule allows, Extended early entry is $100/hr before 12:00 PM
  • TWO OF MORE NIGHT RENTAL – Standard Check in 4:00 PM
    *If schedule allows, Early entry MAY be granted at 2:00 PM (NO COST)
    *If schedule allows, Extended early entry is $100/hr before 2:00 PM
  • Contact Lodge office to request early entry or an extended early entry.
  • All early entrie cannot be confirmed until 30 days prior to your check in date.

Check in Procedure

  • You will be required to have at least one contact person present upon check in to receive an Anderson Lodge rental packet.
  • This contact person must be the first person on the property.
  • Do not have guests arrive prior to your check-in.
  • Arrival times must be confirmed with the home office.

CHECK OUT:

  • All packages:  Standard Check out 10 AM
  • *If schedule allows Late Check-out may be granted at 12:00 PM (NO COST) Contact Lodge office to request late check out.
  • If you have requested self-cleaning, the checklist must be competed by check out time
  • If you have requested Anderson Lodge staff to clean; the departure procedure tasks must be completed by your check out time.
  • Your final payment is due upon departure.

*NOTE: Early entry, extended early entry or late check out may be confirmed 30 days in advance, no earlier.

Links

Be sure to check our our Links for special events.  Here you can find links to vendors that clients have used and recommended.  Find a florist, band, photographer or even a ceremony officiant!  These folks have all had rave reviews from past clients.

Event Restrictions:

*Non-compliance of the following event restrictions will result in the loss of the $500 deposit in full, plus any damages.

  • NEVER EVER move the conference room furniture (couches, upholstered chairs) OUT of the conference room at ANY TIME!
  • The use of silly string, confetti, imitation flowers, glitter, rice, or scattered decorative ornamentation is strictly prohibited.
  • No tape or tacks may be used on the walls of any room.
  • Candles must be in fire-proof containers.  Containers must exceed the height of the flame.
  • If your reception is using beer kegs, place them on the cement only.
  • Bring all wine, beer and liquor bottles back with you to dispose of.  Do not put them in the trash.
  • NEVER leave standing water on laminate flooring.  Water damages hardwood and laminate flooring
  • Absolutely NO tents, air mattresses, cars, dance floors, tarps, tables or other such items on the wedding sites (gazebo or view site) at the Hilltop House
  • Hilltop House: Please do not drive up to the storage house by the gazebo by way of the wedding path area.  You may drive around back (north side) to load chairs in a vehicle and get close to the storage house.
  • Do not move piano in Hilltop conference room, even a little bit!
  • Main Lodge: ALWAYS leave a fire lane open in the driveway and through the turn-around by the Main Lodge.  Park by tennis courts and reception parking in field.
  • Please tone down the level of music and celebration at your event at 10 pm and move the party inside the buildings.

Frequently Asked Questions is a helpful page for planning of a wedding or event.  If you don’t see your question covered, email us the question.  We update this page often.

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Anderson Lodge
Where natural beauty is the icing on the cake!